Meeting Planning

Audiences today expect higher production values in the way you present your information. At GVR Public Relations Agency, Inc., we have over 25 years of experience helping our clients present a variety of messages using the most up to date technologies in an environment that fits your purpose. When putting an event together, you will need to provide accommodations, activities, entertainment, food, transportation, and much more. All of which requires planning down to the last detail. Our expertise will give your audience an enjoyable, knowledgeable, entertaining and motivational event they will not soon forget. Our staff will assist in:

• Theme Development
• Site Selection
• Budgeting
• Housing Accommodations / Room Nights
• Customized Online Registration
• Real-Time confirmation packets
• Menu Planning / Event Orders
• Contract Negotiation
• Program Planning - Development of Agenda
• Educational Program Planning
• Transportation Air / Ground
• Off-site Venue Selection
• Legal / Insurance Issues
• Sports Activities

Meeting Management

GVR is at your meeting ready to serve the needs of your guest whether it be ... running your registration desk, providing your attendees with the appropriate materials, handling special requests, monitoring events and making sure that every hour of your meeting goes as smoothly as possible.

• Meeting Website Development
• Maintain Budget
• Prepare and maintain event timeline
• Travel, registration, and housing maintenance list
• Conduct pre event briefing meeting with:
• Hotel staff
• Client staff, and
• Suppliers of services
• Written specs detailing all arrangements and engagements for client and event suppliers
• Onsite experienced supervisor to oversee all arrangements
• Review all billing for accuracy
• Overall and session evaluations

Production

GVR uses sound and imagery to communicate your message. We help you determine the necessary production elements, which will effectively meet your objectives, by understanding your audience, the culture of your organization, and the goals and objectives you wish to accomplish. You can be sure that with GVR your production will be original, creative, top quality, and cost effective.

• Audio-Visuals
• Speaker Support
• Staging
• Decorating
• Speakers & Entertainment
• Conference / Event Promotion & Marketing Materials
• Modules
• Print Media

Presentation

After all the planning and production are completed, it is now time for your meeting to take place. The presentation of all the events of your meeting is the most integral part of our meeting planning process. At your meeting we are there to oversee, direct, organize, conduct, revise, and make sure that your guests are comfortable, enlightened, and leave with your meeting message. Our staff will be on site to conduct:

• Registration both online and onsite ( see econferenceregistration.com for online registration )
• Rehearsals
• Meeting Management
• Technical Direction
• Sales Meetings
• Trade Shows
• Awards Dinner & Ceremonies
• Attendee Activities
• Consulting
• Tradeshow and Exhibit Planning